Ash u3a Membership Secretary

Role summary

• To provide information to prospective members.
• To be responsible for the paperwork and administration pertaining to u3a membership.

Main duties

Prospective members

• Responding to enquiries from prospective members.

New members

• Make sure the that joining information on the website is accurate and up to date.
• Review the membership application form periodically to ensure it is fit for purpose.
• Updating Beacon for those members not using the online application process.
• Developing joining packs for new members.

Membership fees and Gift Aid

• Overseeing the renewal process.
• Sending out reminders and final reminders when renewal is due using all possible means e.g. newsletter, email.
• Recording of fees received and pass to the treasurer for banking as soon as possible.
• Ensuring all non payers are deleted once the grace period is over and reminding group leaders to check that their group members have all rejoined.
• Followup with members who do not rejoin and try to discover the reason.

Record keeping

• Providing the committee with accurate figures for new members and the total number of current members.

Last updated on 18 January 2026 by Graham (Chair)