Ash u3a Speakers Secretary

Role summary

To arrange varied and entertaining speakers who will offer a 45/50 minute presentation for our monthly meetings throughout the year.

Keep a list of suggested speakers obtained from:
- Other U3As/local organisations
- Member recommendations
- Internet
Devise a programme for the following 12 months.
Consult with members to understand their interests, seek feedback following the meeting and offer feedback to the Speaker.
Attend the annual meetings of local Speakers Secretaries in July and January
Keep a list of previous speakers to avoid repetition.
Ensure variation of topics/speakers, in line with members’ interests.
Contact Speakers to make a booking, negotiate a fee and expenses as required within the terms set by the committee.
Send follow-up letter/e-mail to the speaker to confirm, giving full details/map of venue, time etc.
Update the website to make sure event is publicised.
Liaise with Treasurer to ensure that payment is made.
Liaise with venue and AV manager to ensure that sound, vision and any other resources required are in place.
Attend each Monthly Meeting (or arrange a stand in) and
- Ensure Speaker has a space to park.
- Greet and look after Speaker, including introduction to sound and vision team.
- Ensure Speaker is provided with water and refreshments.
- Introduce Speaker just before they start their talk and thank them afterwards.

Last updated on 23 January 2026 by Graham (Chair)