Organising Activities
Pretty much everything we do as members is an activity. Most activities are regular group meets but there are monthly meetings and occasional social events.
On this page are details of some of the required administrative functions.
Attendance records
An Attendance record should be completed for each activity or session and any fees collected should be recorded. Fees should be forwarded to the Treasurer by Bank Transfer, or other agreed method.
You can use the Ash u3a Fee and attendance record form but an activity organiser may use their own version as long as it contains the appropriate information.
If you run out of room there is the Fee and Attendance Record Continuation.
Payments and Expenses
To pay money into the Ash u3a bank account please follow the instructions given here.
Expenses can be paid where agreed by the committee. Details on how to claim expenses are given in the Financial Policy and Procedures.
Expenses are claimed using the Expense Claim Email Template
Full financial information is contained in the Financial Policy and Procedures.
Venues
All venues are booked and payments managed by the Venues Coordinator.
Risk Assessments
A risk assessment and subsequent risk mitigation is required for all activities at members homes, venues and other locations. Details on risk assessments and downloadable forms are given here:
Incident Reporting
All incidents are to be reported to the chair. Where applicable, the incident should also be recorded in the venue incident/accident book.
Last updated on 31 January 2026 by Graham (Chair)